I9 Verification, Notary Public, Notary Services,

I-9 Verification by Notary Public in Clearwater, Florida

In-depth Notary Services

I-9 Verifications by a Notary Public in

Clearwater Florida

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Remote I-9 Employment Verification: What to Expect

Some employers use a remote online verification process for completing Section 2 of the Form I-9 when hiring employees outside their immediate area. In this process, the notary public may act as an authorized representative on behalf of the employer. Here's how it typically works and what you, as a prospective employee, can expect:

1. Before Scheduling with a Notary

Before setting an appointment with a notary, your employer may require you to complete the following:

Submit Section 1 of the I-9 Form online or through their HR portal.
Notify your employer that you will need to use a remote notary to complete Section 2.
Receive authorization: Your employer may send you instructions or confirm that they allow a notary to act as their authorized representative.
Locate a notary who is available for the date and time you prefer and inform your employer once the appointment is confirmed.

2. What the Employer Sends

Once you've secured a notary appointment, your employer will usually:

Email the notary directly with a secure link or login credentials (username and password) to access the company’s remote verification portal or HR system.
Provide any special instructions for completing Section 2 or uploading ID documentation.
Clearly authorize the notary to act on their behalf solely for the purpose of verifying your identity and completing Section 2 of the I-9 Form.

3. What You Bring to the Appointment

You’ll need to present valid identification at your appointment—these must be original documents, not photocopies. Be sure they meet the I-9 List A or List B and C requirements. Common examples include:

U.S. Passport
Driver’s license and Social Security card
Permanent Resident Card (Green Card)
It is imperative that you read the I-9 Verification Form prior to the Notaries arrival and prepare for your appointment by having the requested identification ready.

4. What the Notary Will Do

Although not performing a notarization, the notary will:

Examine your original ID documents in person to verify identity and work eligibility.
Complete Section 2 of the I-9 Form or log into the employer’s portal to fill in the required information.
Sign and date the form as the employer’s authorized representative.
Submit or upload the completed Section 2, following the employer’s instructions.

Note: The notary does not retain your documents or provide legal advice. They simply verify and complete the required employment eligibility documentation.

(727) 692-1131

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Appointment times
Monday - Friday
9:00 AM to 4:00 PM

Final Tip:

Always coordinate closely with your HR contact to ensure the notary has received all necessary login details and that your documents are acceptable before the appointment. This helps avoid delays in onboarding.

Paper Form I-9 Employment Verification Completion Process

Paper Form I-9 Employment Verification: What to Expect

In some hiring situations—especially with remote employees or contract workers—employers may opt to complete the I-9 process using a paper form. A notary public may be asked to act as the company’s authorized representative to help complete Section 2. Here's how the paper-based process typically unfolds and what you can expect:

1. Before Meeting with a Notary

Prior to setting your appointment, your employer may require the following steps:

You’ll complete Section 1 of the Form I-9, usually on your own and ahead of time.
You’ll need to notify your employer that you are working with a notary to complete Section 2 in person.
Your employer will either email or provide you with a fillable or printed PDF of the paper I-9 form, with instructions for what the notary should complete.

2. What the Employer Provides

To support the process, your employer may:

Send a copy of the blank I-9 form or pre-filled fields (such as company name and address).
Include a short instruction letter or email clearly stating that the notary has their permission to act as the employer’s authorized representative.
Offer guidance for returning the completed form, such as scanning and emailing it or uploading to a secure portal.

3. What You Should Bring

Bring your original identification documents from the I-9 List of Acceptable Documents. You must show either:

One document from List A, or
One document each from List B and List C

No copies or expired documents are accepted.

4. What the Notary Will Do

When you meet with the notary:

They will review your original ID documents to ensure they appear genuine and relate to you.
They will complete Section 2 of the paper I-9 form by handwriting or typing in the employer section.
The notary will sign and date the form as the employer’s authorized representative (not as a notarial act).
They may help you scan or return the document, or hand it back to you for submission.

Important: While a notary is involved, this process is not a notarization. The notary’s role is simply to verify identity and complete Section 2 on behalf of your employer.

Final Tip:

Make sure you understand how your employer wants the completed form returned—whether scanned, mailed, or uploaded—and confirm they have given the notary clear written authorization. This helps ensure your hiring documentation is valid and on time.

Required Documents for Identification

To complete Section 2 of your I-9 form, you must present one document from List A, or one from List B and one from List C:

List A: Documents that establish both identity and employment authorization (e.g., U.S. Passport, Permanent Resident Card)
List B: Documents that establish identity (e.g., Driver's License, ID card)
List C: Documents that establish employment authorization (e.g., Social Security Card, Birth Certificate)

For a complete list of acceptable documents click here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

For complete instructions for Form I-9 click here.

In-Office or Mobile Notary Appointments

We offer both in-office scheduled appointments and mobile notary services at a convenient location you choose to accommodate your needs. Scheduled appointments are available from 8:00 am to 5:00 pm Monday through Friday.

Schedule your appointment - (727) 692-1131

I-9 Verification Form Frequently Asked Questions at In-depth Notary Services

I-9 Verification FAQs

Reliable Form I-9 Verification at In-depth Notary Services in

Clearwater

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At In-depth Notary Services, I assist employees and employers in completing Form I-9 verifications as an Authorized Representative. Since 2019, I have proudly offered reliable and friendly notary services to ensure this critical step in the hiring process is both accurate and stress-free. My role is to verify documents, confirm identities, and ensure compliance with federal regulations, giving employers confidence and employees peace of mind during onboarding.

I take pride in my attention to detail, professionalism, and knowledge of the I-9 process. With years of experience, I understand the importance of accuracy and timeliness in today’s competitive job market. Whether you are an employer needing support for remote hires or an employee navigating document verification, my services are tailored to meet your needs. Trust In-depth Notary Services to provide a seamless, efficient, and compliant I-9 verification experience every time.

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In-Office or Mobile Appointments

Call Today: (727) 692-1131

Clearwater Florida

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In-Person and Mobile Notary Services – By Appointment Only
We provide notary services by appointment at our Clearwater office or at a location of your choosing. Our office is located at:

2454 McMullen Booth Rd., Bldg. B, Suite 700, Clearwater, FL 33759

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In-person appointments are available Monday through Friday, from 8:00 AM to 4:00 PM.
Need flexibility? We also offer mobile notary appointments after hours, on weekends, and on holidays to better serve your schedule.

Whether it's legal forms, affidavits, or estate documents, you’ll receive prompt, professional service—done right the first time. Schedule your visit or mobile appointment today and let us bring trusted notary service to you.

Call or text: 727-692-1131

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